Pages 31+:$0.61/page Welcome Medical Records Price Index 2022 Medical Records Price Index 2022 The Medical Records Price Index is published to the Ohio Department of Health website annually and establishes the maximum amounts health care providers may charge for copying a patient's medical record. Social Security : No charge for a request to support a claim under the social security act. Search Fee : $20.00 Pages 1 25 : $1.00 per page California Health & Safety Code section 123100 et seq. Pages 1+: $0.10 per page Pages 100+: $0.43 per page Pages 21 - 100: $ 0.83 per page 75% of paper per page fee = $0.57/page State Law and Rule . $0.61 per page for all pages following the first 30 pages, Max fee for electronic records: $186.18 (regardless of number of admissions), Max fee for paper records: $248.23 (per admission to the health care facility), Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. Section 70: Records of hospitals or clinics; custody; inspection; copies; fees Section 70. State law [K.S.A. Pages 101+ $0.35per page Medical Records Allowable charges for copies of medical records Chapter 70.02 RCW sets regulations regarding health care information access and disclosure. Pages 1 - 10: $1.42/page The following charges include an administration fee, retrieval fee, and postage expense. No provider shall charge more than $0.65 per page, including any research fees, handling fees or related costs, and the cost of first class postage. Provider may charge a patient the amount necessary to cover the cost of materials for furnishing a copy of an x-ray. Pages 1+ : $0.75 per page, Search Fee : $20.00 Flat Fee (first 20 pages) $65 plus $0.25 per page for 101 200 pages X-rays, imaging, and other media: $5.00 per page Pages 1 100: $1.00 per page Pages 41+ : $0.32 per page, Electronic Records $0.35 cents per page for pages 101 and above, $1.74 per page for microfiche or microfilm copies, Actual shipping costs and any applicable taxes. A reasonable fee for providing health care information may not exceed $0.50 for each page for a paper copy or photocopy. Reasonable Fees. Records Requested For Dates of Injury Only: Many covered entities simply charge the maximum amount that state law allows for medical record copies. In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. Proof of indigency affidavit may be required. This information is meant as a guide and should be independently confirmed for your individual circumstances or reason for requesting medical records. Pages 11 50 : $0.68 per page Pages 21 - 60: $0.90 per page Please type or print clearly. Pages 401+ : $0.43 per page, Microfilm: If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, Source: MI Comp Law 333.26269 (adjusted based on CPI in 2022). All Rights Reserved. $20 plus $1 per page for 21 30 pages Electronic Records: Search Fee: $20.00 flat fee (first 20 pages) Certification Fee: $25.00, Section 11-1-52, Mississippi Code of 1972, Worker's Comp: $31.02 (3) New subsections (c-1) and (c-2) are added to read as follows: " (c-1) An external examination or autopsy report of a decedent in the CME's . A summary of records pertaining to a patient's mental health problems may, upon written request and signed and dated authorization, be made available to the patient or the patient's personal representative following termination of the treatment program. 50-16-816. Pages 1 - 40: $0.53/page $15 flat fee for first 30 pagesor $0.50 per page If the provider personally edits confidential information from the record, as required by statute, the provider can charge the usual fee for a basic office visit. Postage, to include packaging and delivery cost. Providers may charge a patient no more than the actual cost of reproducing x-rays, plus no more than $10 for the time spent retrieving and copying the x-rays. Copyright 2023 HCNC All rights reserved. If no records are found, a $25.00 maximum clerical fee may be charged. $15 flat fee for first 30 pagesor $0.50 per page Cost. Pages 101+ : $0.25 per page If a treatment record or medical report exists in a digital or electronic format, the health care practitioner shall provide an . Also note: These rates are meant for third-party requesters and are not inclusive of fees for patient or patient directive appeals based on HITECH Act updates. Please fill out the form below, and our sales team will be in contact shortly.If you are an individual looking for your medical records: we currently only work with patients who were referred to us by one of our clients. Pages 1+:$1.00 per page, Search Fee : $26.00 Max Fee: $200.00, Search Fee: $30.00 (Includes pages 1-10) Pages 1 - 30: $1.24/page Pages 1 - 5:$15.00 (per admission) Pages 1 50 : $0.37 per page Pages 51 100 : $0.96 Microfilm and other media : Actual cost of reproduction, Delaware Administrative Code, Title 24: 24 Del Code, Chapter 1700, Section 16, Workers Comp: Retrieving, copying and transmitting existing medical reports and records, to include copying of medical notes and/or records supporting a bill or invoice for charges for treatment or services: $.30 per page for pages 61 and thereafter. The hospital may charge a reasonable fee, not to exceed the hospital's actual cost. Search Fee: $20.00 If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the extent of the completeness of records on file. X-rays/Other Media: Actual reproduction cost, Storage Fee: A reasonable fee may be charged for records stored off site, Microfilm/Other Media: Actual reproduction cost, Rush Fee: Additional $10 for requests completed/sent within 2 days, 11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total), Second copy request (same patient and same records): $1.00/page, From hospitals: $20 flat fee + reasonable production costs, From other healthcare providers: $10 flat fee + reasonable production costs, Social Security: FREE for request to support a claim, but must be specified in the request letter. $0.51/page (51+), Electronic Records: If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, X-rays: $10 search fee + actual reproduction cost per page, Search/Storage Fee: $15.00 (charged for records retrieved off site), 6+ Pages: $0.50/page/admission + fee for -5 pages, Storage Fee: $25.71 + additional fee for records retrieved off site, X-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/page, X-rays/Other Media (recorded on film/paper): $2.35/page, Copy Fee: $0.30/page, max $200.00 (requires EMR), X-rays and other media: Actual cost of reproduction. A reasonable fee may include an administrative fee that may not exceed $15 for searching and handling recorded health care information. The fee may include only the cost of: (1) labor for copying the PHI requested by the individual, whether in paper or electronic form; (2) supplies for creating the paper copy or electronic media (e.g., CD or USB drive) if the individual requests that the electronic copy be provided on portable media; (3) postage, when the individual requests that The total amount charged to the requester for records or papers produced in electronic format pursuant to this subsection, including any postage and shipping costs and any search and handling fee, shall not exceed $150.00 for any request made on and after July 1, 2017, but prior to July 1, 2021, or $160.00 for any request made on or after July 1, 2021. Pages 61+: $0.47/page, Search Fee : $20.00 Pages 251+: $0.35per page, Search Fee : $10.00 If the requested records are stored on microfilm: a retrieval or processing fee, which must include the fee for providing the first 10 pages of the copies and which may not exceed $79.39; the actual cost of mailing, shipping, or otherwise delivering the provided copies. Specifically, the annual adjustment is based the Consumer Price Index for all Urban Consumers, South Region . If the treatment records exist in both digital form and paper form, the maximum limit of $100.00 shall apply only to the portion of records stored in digital form. Source: Louisiana Revised Statutes 40:1165.1 (2018), The charge for copies of records may not exceed $5.00 for the first page, Up to a maximum of $250.00 for the entire medical record. However, a patient can be charged the other permitted fees (e.g. The charge for the copies or the report may not exceed $5 for the first page and 45 for each additional page, up to a maximum of $250 for the entire treatment record or medical report. Pages 1 25 : $1.00 per page Medical providers are responsible for providing one free copy of medical records to the first requesting party among the following: employers, carriers, third party adjusting agencies, and rehabilitation nurses. Search Fee : $10.00 State-by-State Guide of Medical Record Copying Fees. And if you ever have any questions or concerns, you can contact us directly for immediate help. Oregon Medical Board, Division 12. to annually determine the maximum allowable fees for copies of patient records. (2) Fifty cents ($.50) per page for pages eleven (11) through fifty (50). Below are each states current copy fees. Pages 61+: $0.30 per page, Certification Fee : $25.00, Section 11-1-52, Mississippi Code of 1972, Workers Comp: Pages 31+: $0.94/page, Search Fee: $20.00 Pages 101+ : $0.62. Printing Note: When printing a specific page or pages from any of these documents, your printer will use the page number shown in the box at the bottom of the Acrobat Reader window, not the page number shown on the actual document. Search Fee: $18.00 (includes pages 1 - 5) Per page fee for paper pages 61+. No more than $1 per page for medical records in paper, electronic format, $1.50 per image for records on microfilm/microfiche, Source: N.J. S2253; NJAC 8:43G-15.3 (d); NJ Stat 26:2H-5n, A reasonable charge is not more than $30.00 for the first 15 pages. Microfilm : $0.50 per page $23.04 Flat Fee Only, Paper Records: 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. Type of Birth Record Amendment Request. Fee for clerical services, research, and handling of $25.00, inclusive of shipping costs and the costs of data retrieval and/or the data storage device used to transport the medical records. Microfilm: $0.20 per page, Max Fee : $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): Copies of X-rays or films not reproducible by photocopy shall be provided at the health care provider's actual cost for materials and supplies. CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): X-rays and other media: Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records Proof of indigency affidavit may be required. WAC 246-08-0400. Pages 26 350 : $0.50 per page Flat Fee Pages 1 - 10: $16.00 For the period, effective October 1, 2022, we have determined that the rate using these indices has increased by 3.1922%, which would result in a maximum state-based rate for copying fees as follows: $27.87 base charge for clerical and other administrative expenses related to complying with the request for making a copy of the record; $0.94 per . No more than $0.60 per page for paper copies of medical records. Pages 51+: $0.25 per page Reasonable costs incurred by a health care provider in making copies of medical records shall be borne by the requesting person. X-rays and other media : Actual cost of reproduction, Pages 1+ : $0.60 per page Code 1158 (2), 1999 regular legislative session. Pages 1+ : $0.30/pg up to $200 (requires EMR) Medical record copying costs. Actual cost of any required postage may also be charged. X-rays/Other Media: Reasonable costs, but not exceed $25.00, Rush Fee: $20.00 (for requests completed and delivered within 48 hours), $0.56 per page for all pages following the first 30 pages, Max fee for electronic records: $227.00 per admission, Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. What are reasonable fees for medical records? Pages 51+: $0.50per page, Search Fee: Microfilm : $1.50 per page, Paper orElectronicRecords: Pages 1 10 :$48.10 flat fee Pages 11 -50: $0.50 per page When the type of record requested cannot be photocopied (such as radiology films or fetal monitoring strips), practices may charge the cost of reproducing the records. (Patient's access to medical records (847-012-0000) (1) Licensees of the Oregon Medical Board must make protected health information in the medical record available to the patient or the patient's representative upon their request, to inspect and obtain a copy of protected health information about the individual, except as provided by law and this rule. Pages 41+: $0.32/page, Electronic Records Provided in an Electronic Medium: Search Fee : $25.34 Sec. Pages 1 10 : $1.32 per page $0.10 per page for standard reproduction of documents of a size 81/2 x 14 inches or less $0.20 per page for copying of documents from microfilm, Actual costs for the reproduction of oversize documents or the reproduction of documents requiring special processing which are made in response to an authorization, Reasonable clerical costs incurred in locating and making the records available to be billed at the maximum rate of $16.00 per hour per person, computed on the basis of $4.00 per quarter hour or fraction thereof, Actual costs, if any, charged to the witness by a third person for the retrieval and return of records held by that third person, $1.50 per page if the medical records are stored on microfilm, Actual reproduction costs for each copy of a radiograph, $10.00 for certification of the medical records, Actual postage and electronic media costs. The fees cannot exceed: a search and handling fee of $20; a per-page fee of 40 cents for paper copies; and postage, if mailed, plus any applicable taxes. A reasonable fee may include an administrative fee that may not exceed $15.00 for searching and handling recorded health care information. $20 flat fee (for hospitals) + reasonable production costs This per page charge includes the cost of each CD Rom, DVD, or other storage media. In addition to the above provisions, third party requestors shall pay a base fee of $10.00 plus postage or delivery fee. X-rays :$22.19 + $11.07 per image A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Pages 1 5 : $20.00 flat fee Fee not to exceed the rates established by the workers compensation commissioner for copies of records in workers compensation cases: A patient or a patient's legal representative or a patient's attorney is entitled to one copy free of charge of the patients complete billing statement, subject only to a charge for the actual costs of postage or delivery charges incurred in providing the statement.